Why Do You Need Cloud Storage?

Many people have heard about cloud storage but they don’t really know what it is and how they can use it. Not everybody has a background in IT that’s why it is completely understandable why the notion of sending your files to some cloud storage company is a bit daunting. However, using cloud storage has a lot advantages that you just cannot replicate with an external hard drive, for example.

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Let’s have a look at what you can do with cloud storage and why you might need it:

1. Cloud storage frees you from external hard drives

One of the best things about storing your data in the cloud is that it is accessible anywhere you go and where you have an internet connection (even in most developing countries that’s not a problem anymore). There is no need to carry and external hard drive around with you that a) could be stolen, b) could be lost or c) could break in any manner possible. With cloud storage getting your files is as easy as opening a web browser.

2. Sync your files across multiple devices

The best cloud storage solutions allow you to synchronize your files across your laptop, desktop and mobile device. What does syncing mean? Well, say you work on an important document at the office but you cannot finish it on time. If you save that presentation in your cloud storage folder it will be copied automatically to your mobile device and laptop so that you can finish it while commuting or at home.

3. Share & Collaborate

If you’re using a cloud storage solution for your files you can easily share files with your friends, family and colleagues. Just think about this: you’re on vacation with your children and spouse and you want to show your mother your beach house. Of course, you could upload your photos to Facebook but what if your parents don’t use Facebook? Just send them an email to a folder of your cloud storage solution and they can open it right away. Forget large email attachments that never arrive!

If you’re working remotely you can use those shared folders to collaborate with your team mates. Some solutions even allow to give special access rights to those folders.

4. Save cost

In many cases you can save quite a few bucks if you sign up for a cloud storage solution. Most of the time you will end up paying less than with external hard drives – also, your files are automatically backed up – not so on your external hard drive.

Automatic back-up of files recently became critical for one of our clients; JATC Union Local 351. They had experienced a ransomware attack that blocked their access to all files. With a cloud storage solution in place we were able to recover all files that were automatically backed up prior to the attack.

RELATED: How Union Built PC Resolved the Cyber Terrorism Strike Against JATC Union Local 351

5. Security

Many people are afraid about their files not being private. And rightfully so. Cyber Crime is on the rise and nobody is immune. In fact; 99% of computer users are vulnerable to cyber attacks simply as a result of everyday-software installed on your device(s).

RELATED: Protect Your Sensitive Data from Cyber Criminals with the Union Built Cloud

Now one could argue if you don’t have anything to hide it doesn’t matter – but again, we are not just talking about celebrities and the possible hacking of their private photos. We are talking about the vulnerability of your sensitive data, your social security number, banking and credit card information, passwords and more. Luckily, many cloud storage solutions have proper file encryption technology in place to protect your files from Cyber Criminals and third parties such as the NSA.

FREE eBOOK: The Growing Threat of Ransomware and How to Stay Safe

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Download the Union Built Cloud Brochure, Cloud Storage Solutions for Union Members and Offices.

Protecting Your ID When You’re Always Connected

With more and more of our time spent connected to smart devices, security is always an important factor to consider whether you’re working on files that live in the cloud, filing photos, or trying to get to the next level of your favorite online game. Your smartphone or tablet could be a target for a savvy hacker looking to capture your information. When you use a smartphone for all the convenience it can deliver (including mobile banking, document signing and sharing, and staying social), what steps should you think about to help ensure your security?

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Using Apps Safely

As you look for applications to add into your smartphone, make sure you’re taking the legitimacy of apps into account before clicking ‘download.’ You can do this by reading reviews of apps that are unfamiliar to you so you’re in the know on issues that other users have experienced. Make sure, too, that you know and can confirm that the developer source is a reputable one. The good news for you is that app stores now have rigorous screening procedures to vet submissions, so they’re on the lookout to make sure your store shopping experience is safer and more intelligent than in earlier days.

Protecting Yourself Beyond Apps

Apps are a major window into device access, but hackers have commonly resorted to other increasingly sophisticated tactics to get into your information by email, too. Commonly known as phishing, these look-alike attempts to scam you out of your personal information by resembling communications that you do (or might reasonably do) business with. Commonly requested information: your Social Security number, account information, and passwords. As a reminder of something you probably are already familiar with, never give these out in email: reputable companies won’t ever ask for you to supply this information by email.

When it comes to taking your information with you on the go, mobile devices are unbeatable for convenience, portability, and staying connected. Just make sure that you’re keeping security in mind when you set up accounts, consider new apps, or access your information from another new place.

RELATED: Protect Your Sensitive Data from Cyber Criminals with the Union Built Cloud

This article is provided for general guidance and information. It is not intended as, nor should it be construed to be, legal, financial or other professional advice. Please consult with your attorney or financial advisor to discuss any legal or financial issues involved with credit decisions.

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